Purpose of the Role

Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department

Person Specification

• Previous administration and office management experience.

• Ability to communicate with a diverse range of individuals at all levels and using a range of methods including face to face, telephone, and email.

• Previous invoicing system experience.

• Strong IT skills.

• Excellent organisational skills, including the ability to effectively prioritise workload to meet deadlines.

• Proven ability to work to changing deadlines and able to multi-task.

• Ability to work on own initiative and as a team member, providing support to the team as and when necessary.

• Excellent attention to detail.

Key Responsibilities

Manage the phone lines
Provides information and guidance to external and internal company contacts
Manages mail, travel, consumable orders
Prepares and organizes meetings
Organizes event logistics
May be responsible for the administrative management and formatting of certain files: various dashboards, invitations to bid, estimates, various contracts, invoicing
Ensures the monitoring and research of documents: participates in monitoring regulatory, competitive and technical developments, etc.
Methodically archives and classifies the documents entrusted to him/her: digital archiving, file plans, etc.
Coordinates the flow of information to all services
Possibly manages various management tasks for his/her manager or department: expense reports, payment, various entries, etc.

What We Offer

• Competitive Salary

• 26 days Annual Leave

• Industry leading Life Assurance

• Healthcare Cash Plan

• Wellbeing Employee Assistant Programme

• Pension Scheme

• Eye Care Vouchers

• Long Service Award

• Season Ticket Loan

• Occupational Health Service

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